🤝 Workday | Export

Article author
Nick Doumlele
  • Updated

 image001.png SeekOut is a Workday Access Partner!

SeekOut integrates with Workday, allowing you to export candidate data from SeekOut and turn it into Workday candidate profiles complete with contact information and work/education history. Candidate data can be sent to Workday as prospects or they can be attached to an existing job.

This article covers how to set up your integration, as well as how to export candidate data from SeekOut to Workday.

Setting up the Workday Integration

Before You Begin

  • Make sure you have access to the following APIs in Workday:

    • Put_Candidate
    • Get Job Postings
  • Create a new Integration System User in Workday for your integration with access to the above APIs.
  • You will be providing your ISU username, password, service endpoint, and tenant name to SeekOut.

How do I find my service endpoint?

In your Workday account, search for Public Web Services and view the report. Scroll down and click the three dots next to Recruiting: Public, then select Web Service > View WSDL. A new tab will open with an XML file.

Using the Find feature in your browser (press Ctrl + F if you are using Windows, or Cmd + F on a Mac), search for soapbind:address. The URL on this line is your service endpoint. 

workday_endpoint_1.png

Copy the URL without the quote marks and save it somewhere safe; you'll be entering this in SeekOut.

How do I find my tenant name?

Your tenant name is part of your url when you're logged into Workday. It's the text between the two forward slashes after workday.com.

workday_tenant_name.png

Copy your tenant name, be sure not to copy the slashes or any other part of the URL. Save this somewhere safe; you'll be entering it into SeekOut.

Accessing Integrations

Click your initials at the top right of the SeekOut dashboard, then select Integrations.

access_integrations_4.png

Don't see the Integrations option in your menu? Contact your Customer Success Manager or support@seekout.io and ask to enable ATS integrations for your org.

Connecting to Workday

On the Integrations page, click + Add a Connection. Locate Workday from the list of integrations and click the Connect button.

Note: If you have set up an integration previously, click the next to the list of integrations at the top of the page to open the Add a Connection pop-up.

On the Capabilities tab, check the box next to Export. Check Export only as Prospects if you choose not to export candidates to job pools in your ATS. Check Include Social Networks to export a candidate's social network links to your ATS. Click Confirm Choices to continue to the next step.

Review the requirements on the Permissions tab and click I'm ready.

On the Credentials tab, enter your Workday service endpoint and password. In the UserName field, enter your username, followed by @ and then your Workday tenant name.

workday_credentials_3.png

Click Submit to save your credentials. SeekOut will automatically attempt to verify your connection. When successful, Workday will appear at the top of your Integrations page with a green check mark.

Removing the Integration

Click the horizontal three-dot button next to a connected integration to Edit or Remove the integration from your SeekOut account.

Exporting from SeekOut to Workday

Workday requires a candidate have an email address or phone number before you can export them. Ensure that you click Get Email and Get Phone on the candidate profile before exporting, or select Generate dummy email addresses for candidates from the export pop-up to skip getting their contact info.

To export all candidates in a project to Workday, go to your SeekOut project, click the Export icon and choose Export All to Workday.

Alternatively, you can export select candidates from SeekOut by clicking the box next to their profile, clicking Export and then selecting Export X to Workday. With both methods, clicking Export to Workday will cause a pop-up window will appear.

workday_export_1.png

By default candidates are exported to your ATS as prospects. To export candidates to a prospect pool, use the dropdown menu to select a candidate pool from your ATS.

Select Include previously exported candidates if you're exporting the same candidates to your ATS again. Click the Export button to export candidates to Workday. If successful, you will see a confirmation pop-up message that says "Export Complete."

Other Information

SeekOut integrates with many other HR systems. If you need help setting up an integration or need assistance troubleshooting, please contact support@seekout.io.

Was this article helpful?

Article is closed for comments.