SeekOut integrates with Workday, allowing you to export candidate data from SeekOut and turn it into Workday candidate profiles complete with contact information and work/education history. Candidate data can be sent to Workday as prospects or they can be attached to an existing job.
This article covers how to set up your integration, as well as how to export candidate data from SeekOut to Workday.
Setting up the Workday Integration
Before You Begin
Make sure you have access to the following APIs in Workday:
Get Job Postings
- Create a new Integration System User in Workday for your integration with access to the above APIs.
- You will be providing your ISU username, password, service endpoint, and tenant name to SeekOut.
How do I find my service endpoint?
In your Workday account, search for Public Web Services and view the report. Scroll down and click the three dots next to Recruiting: Public, then select Web Service > View WSDL. A new tab will open with an XML file.
Using the Find feature in your browser (press Ctrl + F if you are using Windows, or Cmd + F on a Mac), search for soapbind:address. The URL on this line is your service endpoint.
Copy the URL without the quote marks and save it somewhere safe; you'll be entering this in SeekOut.
How do I find my tenant name?
Your tenant name is part of your url when you're logged into Workday. It's the text between the two forward slashes after workday.com.
Copy your tenant name, be sure not to copy any of the slashes or any other part of the URL. Save this somewhere safe; you'll be entering it into SeekOut.
Click your initials at the top right of the SeekOut dashboard, then select Integrations.
Don't see the Integrations option in your menu? Contact your Customer Success Manager or email@example.com and ask to enable ATS integrations for your org.
Connecting to Workday
On the Integrations page, locate Workday One-Way Export and click the Connect button. Enter Workday in the Name field, your Workday service endpoint, and your password. In the UserName field, enter your username, followed by @ and then your Workday tenant name.
Select Include Social Networks if you have social networks configured in Workday. Click Save to complete your integration.
When successful, Workday will appear under the section My Organization's Integrations with the label "Connected."
Removing the Integration
Click the horizontal three-dot button next to a connected integration to Edit or Remove the integration from your SeekOut account.
Exporting from SeekOut to Workday
Workday requires a candidate have an email address or phone number before you can export them. Ensure that you click Get Email and Get Phone on the candidate profile before exporting, or select Generate dummy email addresses for candidates from the export pop-up to skip getting their contact info.
To export all candidates in a project to Workday, go to your SeekOut project, click Export and choose Export All to Workday.
Alternatively, you can export select candidates from SeekOut by clicking the box next to their profile, clicking Export and then selecting Export X to Workday. With both methods, clicking Export to Workday will cause a pop-up window will appear.
Optionally, select Include previously exported candidates also if you're exporting the same candidates to your ATS again. Click the Export button to export candidates to Workday. If successful, you will see a confirmation pop-up message that says "Export Complete."
SeekOut integrates with many other HR systems. If you need help setting up an integration or need assistance troubleshooting, please contact firstname.lastname@example.org.